Comprising: Adult Care (AC) and Public Health (PH). A PDF version of this retention schedule, including full version history, is held in the EDRM retention schedules folder.
See an explanation of the 6+ Rule and all other standard disposition codes.
Carers
AC 01.01: Administering provision of monitoring and support for carers
Disposition: CASE+25 (closure point: end of carer activity).
Example(s):
- carer reviews
- assessment of carer suitability
- background information on a carer and their history
Rationale: Business requirement.
AC 01.02: Administering the carer service
Disposition: 6+
Example(s):
- records of decisions relating to provision of care through agency staff
Rationale: business requirement.
AC 01.03: Number not used
AC 01.04: Provision of financial support to carers
Disposition: 6+
Example(s):
- summary details of support provided
Rationale: Accounts and Audit Regulations 1974; Limitations Act 1980.
Residential homes
AC 02.01: Administrative operation of residential homes
Disposition: ACTION+25
Example(s):
- records of the home's activities, for example diary, roster sheets
Rationale: business need.
AC 02.02: Provision of catering services at residential homes
Disposition: D<1 (destroy after 1 year).
Example(s):
Rationale: business need.
AC 02.03: Licensing of residential homes to operate
Disposition: PERM.
Example(s):
Rationale: business requirement.
Supporting adults
Case records held in Mosaic are kept under review for the duration of the COVID-19 Public Inquiry, preventing destruction of records dating from January 2020 to July 2022.
AC 03.01: Provision of assessment and individual support or services for adults
Disposition: CASE+6 (closure point: latest contact with client, their representative or administrator of estate).
Example(s): case files for
- day service provision
- learning disability
- physical disabilities
- sensory disability
- rehabilitation and discharge
- communication support
- drug and alcohol misuse
- occupational therapy
- home care
Rationale: common practice.
AC 03.02: Provision of universal services to adults
Disposition: 6+
Example(s): Blue Badge scheme.
Rationale: common practice.
AC 03.03: Undertaking of assessment and analysis of the adult care market situation
Disposition: 6+
Example(s): Market analysis.
Rationale: common practice.
Records dating from January 2020 to July 2022 should be retained for the purposes of the COVID-19 Public Inquiry.
AC 03.04: Undertaking of demographic and related research to support Adult Care services
Disposition: 6+
Example(s): Research reports.
Rationale: common practice.
Mental health
Case records held in Mosaic are kept under review for the duration of the COVID-19 Public Inquiry, preventing destruction of records dating from January 2020 to July 2022.
AC 04.01: Provision of assessment and individual support for adults with mental illness
Disposition: CASE+6 (closure point: most recent contact with individual), following end of qualification for aftercare under S117 of the Mental Health Act 1983, where applicable).
Example(s):
Rationale: common practice / The Mental Health Act 1983.
Public health (core functions)
PH 01.01: reducing health inequalities
Disposition: 6+
Example(s):
Rationale: Health and Social Care Act 2012, S18.
PH 01.02: reporting on the public health of the area in the form of annual reports, policies and subsequent procedures
Disposition: PERM
Example(s):
- public health annual report
- strategic meeting minutes
Rationale: Health and Social Care Act 2012, S31.5-6; National Health Act 2006, S73B.
PH 01.03: delivering public health services and working with partners
Disposition: 6+
Example(s):
- operational meeting minutes
Rationale: business requirement.
PH 01.04: working with public health partners
Disposition: 6+
Example(s):
- public health locality meetings
Rationale: business requirement.
Health improvement
PH 02.01: developing and delivering a public health initiative
Disposition: 6+
Example(s): Time Swap initiative, Public Health Advisory Service, Adult Substance Abuse Service, Sexual Health services, 0-19 Public Health Nursing Services
Rationale: business requirement.
PH 02.02: promoting improved public health
Disposition: 6+
Example(s):
- HENRY programme (Health, exercise and nutrition for the really young)
Rationale: Health and Social Care Act 2012, S18.
PH 02.03: developing public health advice
Disposition: 6+
Example(s):
- Advisory content for the Derby and Derbyshire Emotional Health and Wellbeing website
Rationale: Health and Social Care Act 2012, S18
Public health directly delivered services
PH 03.01: assessing and providing wellbeing support or public health and prevention services for clients and local communities
Disposition: CASE+6 (closure point: most recent contact with individual)
Example(s): client records from the following:
- stop smoking clinics
- benefit claimant support
- weight management
- physical activity
- work-related support for people with disabilities
- school crossing patrol site information
Rationale: business requirement
Health protection
PH 04.01: planning against public health related risks and hazards
Disposition: PERM
Example(s):
- emergency preparedness procedures
Rationale: Health and Social Care Act 2012, S18.
PH 04.02: responding to public health related incidents
Disposition: CASE+6 (closure point: conclusion of incident).
Example(s):
Rationale: Health and Social Care Act 2012, S18.
Health care public health
PH 05.01: providing public health advice to, and supporting, health commissioning bodies
Disposition: 6+
Example(s):
Rationale: Health and Social Care Act 2012, S18.
PH 05.02: monitoring and evaluating public health needs of the population and services
Disposition: 6+
Example(s):
Rationale: Health and Social Care Act 2012, S18.
PH 05.03: Supporting health and wellbeing
Disposition: 6+
Example(s):
- Support for sexual health and wellbeing
- Healthy pregnancy
- Birth and early years
- healthy living and working for adults from 18-65 years old
- ageing well for people from 65 years and over
Rationale: Health and Social Care Act 2012, SN06844.
Commissioning
PH 06.01: number not used
Formerly referred to: procurement of public health services (see PROC 2.02 / PROC 2.03 in the finance retention schedule).
PH 06.02: Managing performance and budget across commissioned services
Disposition: TERMS+6
Example(s):
- performance reports
- contracts/specifications, contract modifications
- minutes of meetings, variation forms
Rationale: business requirement.
Public health intelligence
PH 07.01: Gathering evidence to support the exercise of public health functions
Disposition: 6+
Example(s):
- evidence searches and reviews
Rationale: business requirement.
PH 07.02: Obtaining, processing and analysing national record level datasets for health and social care purposes
Disposition: D<1 (destroy according to Data Access Request Service procedures)
Example(s):
Rationale: Health and Social Care Act 2012, S261(1).
PH 07.03: Monitoring and evaluating public health needs of the population and services
Disposition: 6+
Example(s):
Rationale: Health and Social Care Act 2012, S18.
PH 07.04: Contributing to the joint strategic needs assessment for the area
Disposition: 6+
Example(s):
- JSNA content and meeting notes
Rationale: Health and Social Care Act 2012, S18