A PDF version of this retention schedule, including full version history, is held in the EDRM Retention Schedules folder.
See an explanation of the 6+ Rule and all other standard disposition codes.
Media and Corporate Relations
PR 01.01: Preparing and managing press releases
Disposition: Action+25
Review after 10 years, to offer historically significant material to Derbyshire Record Office.
Examples:
- press releases
- responses to media enquiries
Excludes draft versions submitted by departments.
Rationale: Business requirement
Location: Case management system (Vuelio)
PR 01.02: The management of media interaction
Disposition: 6+
Examples:
- records of permission for employee to interact with media
- records of permission to use us as a case study in a testimonial
Rationale: Business requirement
Location: Case management system (Vuelio)
Publications and Publicity
PR 02.01: Developing publications
Disposition: Action+15
Examples: None given
Rationale: Business requirement
PR 02.02: The published work of the council
Disposition: PERM
Examples:
- Derbyshire Now magazine
- finalised council branding
Rationale: Business requirement
PR 02.03: Photography in support of corporate public relations activities
Disposition: 6+
Examples:
- photographs of public events
Rationale: Business requirement
For photographs taken in support of locally organised events, consult the applicable retention schedule (for example, Leisure and Culture retention schedule for library events).
PR 02.04: Managing authentic copies of signatures and photographic portraits of employees, elected members and others, for the purpose of issuing communications or publicity
Disposition: Action+15
Examples:
- signatures of members
- executive directors, directors, council officers
- portrait photographs
Formal group photographs of the full council should be offered to Derbyshire Record Office, as should other images of enduring historical interest. See MAR 10.01.
Rationale: Business requirement
Campaigns and Promotions
PR 03.01: Developing and administering public relations campaigns
Disposition: Action+15
Examples:
- campaign planning documents
Rationale: Business requirement
PR 03.02: Number not used
PR 03.03: Managing competitions as a public relations activity
Disposition: 6+
Examples:
- final results
- details of competition winners
Supporting administrative records: D<1
Rationale: Business requirement
PR 03.04: Managing the nominations and results of public awards recognising achievements
Disposition: PERM
Examples:
Rationale: Business requirement
PR 03.05: Number not used