A pdf version of this retention schedule, including full version history, is held in the EDRM Retention Schedules folder.
See an explanation of the 6+ Rule and all other standard disposition codes.
Media and corporate relations
PR 1.1: Preparing and managing press releases
Disposition: Destroy 10 years from release
Examples:
- Press releases
- Responses to media enquiries
Rationale: Business requirement
Formerly MA 2.7.1
PR 1.2: The management of media interaction
Disposition: Destroy 6 years from agreement
Examples:
- Records of permission for employee to interact with media
- Records of permission to use Derbyshire County Council as a case study in a testimonial
Rationale: Business requirement
Formerly MA 2.8.1
Publications and publicity
PR 2.1: Developing publications
Disposition: Destroy 10 years from completion
Examples: None given
Rationale: Business requirement
Formerly MA 2.7.1
PR 2.2: The published work of the council
Disposition: Permanent - offer to Derbyshire Record Office
Examples:
- Gold Magazine
- b-line magazine
- Your Derbyshire magazine
- Finalised council branding
Rationale: Business requirement
Formerly MA 2.7.2
PR 2.3: Photography in support of corporate public relations activities
Disposition: Destroy 10 years from end of use
Examples:
- Photographs of public events
Rationale: Business requirement
For photographs taken in support of locally organised events, consult the applicable retention schedule (e.g. Leisure and Culture retention schedule for library events)
PR 2.4: Managing authentic copies of signatures and photographic portraits of employees, elected members and others, for the purpose of issuing communications or publicity
Disposition: Destroy 10 years from end of use
Examples:
- Signatures of members, executive directors, directors, council officers
- Portrait photographs (Formal group photographs of the full council, and other images of enduring historical interest may be offered to Derbyshire Record Office)
Rationale: Business requirement
Campaigns and promotions
PR 3.1: Developing the content of a public relations campaign
Disposition: Destroy 10 years from end of campaign
Examples: None given
Rationale: Business requirement
Formerly MA 2.7.1
PR 3.2: The routine administration of a public relations campaign
Disposition: Destroy 3 years from end of use
Examples:
- For final publications of a campaign, see PR 2.2
Rationale: Business requirement
Formerly MA 2.7.3
PR 3.3.1: Managing competitions as a public relations activity (administration)
Disposition: Destroy 6 months from closure date
Examples:
- Administrative records of competitions delivered by the public relations section
Rationale: Business requirement
PR 3.3.2: Managing competitions as a public relations activity (results)
Disposition: Destroy 3 years from closure date
Examples:
- Final results and details of competition winners
Rationale: Business requirement
PR 3.4: Managing the nominations and results of public awards recognising achievements
Disposition: Permanent. Offer to Derbyshire Record Office
Examples:
- Young Achievers
- Excellence in the Community Awards
Rationale: Business requirement
PR 3.5: Administering schemes for public relations purposes
Disposition: Destroy 2 years from end of use
Examples:
- b-line scheme records
- Gold Card scheme records
Rationale: Business requirement