A PDF version of this retention schedule, including full version history, is held in the EDRM Retention Schedules folder.
See an explanation of the 6+ Rule and all other standard disposition codes.
Reporting of deaths
COR 01.01: The statutory recording of reported deaths
The regulations require a register to be kept of all deaths reported in the coroner area. In Derbyshire, the register no longer takes a physical form: the electronic case management system (section 2) fulfils this requirement.
Example: Register of cases
Retention: PERM
Rationale: Coroners (Investigations) Regulations 2013
Storage Location: Case management system
Investigating the circumstances of deaths
COR 02.01: Advice, enquiries and transfer of cases
Example(s):
- Cases transferred to other coroner’s areas, external enquiries resulting in advice / no further action
Retention: ACTION+15
Rationale: Coroners (Investigations) Regulations 2013
Location: Coroner's office, Offsite storage, EDRM, Case management system
COR 02.02: Case records of deaths which the coroner has no duty to investigate
Example(s):
- CN1A notification to attending practitioner, CN1B notification to medical examiner
Retention: ACTION+15
Rationale: Coroners (Investigations) Regulations 2013, medical certificate of cause of death regulations 2024
Location: Coroner's office, Offsite storage, EDRM, Case management system
COR 02.03: Number not used
COR 02.04: Case records of deaths which the coroner investigates (with or without post-mortem)
Example(s):
- Investigation, Form A, Form B (prior to Sep 2024), CN2 notification to registrar (Sep 2024 onwards)
Retention: ACTION+15
Rationale: Coroners (Investigations) Regulations 2013, medical certificate of cause of death regulations 2024
Location: Coroner's office, Offsite storage, EDRM, Case management system
COR 02.05: holding an inquest to determine the circumstances of a death
Retention: PERM. Note: offer to Derbyshire Record Office 20 years after closure of file.
Example(s):
- Inquest records including 99(REV)A coroner’s certificate after inquest
Rationale: Public Records Act 1958
Location: Coroner's office, Offsite storage, EDRM, Case management system
Treasure
COR 03.01: The determination and management of finds reported as treasure
Retention: ACTION+15
Example(s):
Rationale: Treasure Act 1996 Code of Practice (3rd revision, 2023).
The British Museum keeps a permanent record of significant treasure finds.
Location: Coroner's office, Offsite storage, EDRM, Case management system