See an explanation of the 6+ Rule and all other standard disposition codes.
DIG 1: Providing council services through web-based software applications
Disposition: Destroy 20 years after being decommissioned.
Example(s):
- code from longstanding or significant applications may be offered to Derbyshire Record Office
- archived website and application code (for example decommissioned Gold Card renewal application)
Rationale: Business need
Storage location: Shared network drive
Analysis
DIG 2.1: High-level performance analysis of online services/activities
Disposition: Permanent. Offer to Derbyshire Record Office. (Note: yearly analytics export)
Example(s):
- basic website statistics for council-run sites
Rationale: Common practice
Storage location: Within online system(s) while live; Record Office after export
DIG 2.2: In-depth usage analysis of online services/activities
Disposition: Permanent. Offer to archivist.
Example(s):
- advanced website and digital campaign usage statistics
Rationale: Common practice
Storage location: Within online system(s) while live; Record Office after export
MA 2.6.1: Monitoring the quality, efficiency, or performance of services
Disposition: Destroy 6 years from closure of record
Example(s):
- work requests to the Digital and Web team by email
Rationale: Common practice
Storage location: Shared network drive
PR 2.2: Publishing information through email bulletins
Disposition: Permanent. Offer to Derbyshire Record Office
Example(s):
- digital newsletters such as Our Derbyshire
Rationale: Business need
Storage location: Within online system(s) while live; Record Office after export
PR 2.2: Publishing information through social media posts
Disposition: Permanent. Offer to Derbyshire Record Office
Example(s):
- Twitter posts from Derbyshire County Council corporate account
Rationale: Common practice
Storage location: Within online system(s) while live; Record Office after export
MA 2.5.3: Providing information through social media private messages
Disposition: Delete 6 years from closure of record
Example(s):
- Facebook private messages to Derbyshire County Council page
Rationale: Business need
Storage location: Online social media platforms
Website
PR 2.2: publishing information through websites administered by the council
Note: As at 2018, Derbyshire County Council does not operate a web archive, but permanent retention may be effected if data is scraped and held in a shared file system. In the meantime, the British Library regularly captures archive copies of our websites including the public-facing sections of the Our Derbyshire site. For further information, see the Corporate Digital Records Preservation Policy.
A static version of a web page or website may be treated as “the published work of the council” (see Communications and Public Relations retention schedule section PR 2.2). The data would then be retained permanently as part of the council archive. An archival copy represents a “snapshot” of the website at the time of capture only, as retention of evidence for every change to a website is not practicable. Data capture should ideally be carried out at five-year intervals, and whenever there are major transformations of the site's content or structure
MA 2.4.7: Managing individual web pages
For the retention/disposal of individual web pages, see Management and Administration 2.4.7. As soon as a web page is taken down, its contents become data in transit to final deletion, retained only until expiry of any automated waiting period imposed for disaster management, business continuity or data security reasons.