Business need / common practice
If there is no law or regulation to say how long a record should be kept, we consider the administrative needs of the organisation, or on what similar organisations do.
Some retention periods derive from Information and Records Management Society guidance, including Retention Guidelines for Local Authorities (2003) shortened to RGLA. The Records Management Code of Practice for Health and Social Care (2016) is also a useful comparison tool.
When a record ceases to be ‘current’, for example when a set of minutes are formally agreed
Processes associated with the end of a record’s lifecycle, including destruction, or transfer to Derbyshire Record Office
You may only use Derbyshire County Council’s preferred provider, with authorisation. Contact your line manager or the Corporate Records Manager to discuss this option.
To retain the record permanently and offer to Derbyshire Record Office
Information kept as evidence of an activity
What you need to do with the record, triggered by a particular event (such as its closure)
See 'Business need / common practice'
Secure network folder
A shared drive or folder, available to team members using different computers. It also includes the Content Server Electronic Documents and Records Management (EDRM) system, where used.