Glossary
Business need / common practice
If there is no law or regulation to say how long a record should be kept, we consider the administrative needs of the organisation, or on what similar organisations do.
Closure
When a record ceases to be ‘current’, for example when a set of minutes are formally agreed.
Disposal
Processes associated with the end of a record’s lifecycle, including destruction, or transfer to Derbyshire Record Office.
Offsite storage
You may only use Derbyshire County Council’s preferred provider, with authorisation. Contact your line manager or the Corporate Records Manager to discuss this option.
Permanent
To retain the record permanently and offer to Derbyshire Record Office.
Record
Information kept as evidence of an activity.
Disposition
What you need to do with the record, triggered by a particular event (such as its closure).