Annual driver documentation checks – updated forms and process
30 September 2022
If you manage anyone who uses a fleet vehicle, uses their own vehicle or drives a hire vehicle for council business, you need to make sure you check they have the correct documentation at least once a year and when you recruit a new employee.
Please make sure you complete these forms:
- driver licence check – for driving of all vehicles
- MOT and insurance check – for driving of own vehicle on council business
- employee declaration of other work – for HGV driver
This check is no longer part of My Plan and separate forms are available on EDRM.
You also need to:
- have sight of original documents
- save the forms to your HR EDRM employee folder
- make the employee aware of the relevant requirements of the occupational road risk policy and guidance
Find out more about fleet services or contact county.transport@derbyshire.gov.uk