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Annual driver documentation checks – updated forms and process

30 September 2022

If you manage anyone who uses a fleet vehicle, uses their own vehicle or drives a hire vehicle for council business, you need to make sure you check they have the correct documentation at least once a year and when you recruit a new employee.

Please make sure you complete these forms:

  • driver licence check – for driving of all vehicles
  • MOT and insurance check – for driving of own vehicle on council business
  • employee declaration of other work – for HGV driver

This check is no longer part of My Plan and separate forms are available on EDRM.

You also need to:

  • have sight of original documents
  • save the forms to your HR EDRM employee folder
  • make the employee aware of the relevant requirements of the occupational road risk policy and guidance

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