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Annual leave and carry forward arrangements

29 January 2021

You’re expected to use your annual leave within the 2020/2021 leave year. Taking leave at regular intervals is important for your wellbeing so please take leave regularly or whenever it is practical to do so.

You may carry over up to 5 days (pro rata) leave to the next leave year with the approval of your manager.

Where there are exceptional circumstances you may carry forward up to 10 days (pro rata) leave with Executive Director approval. These circumstances may be COVID or non-COVID related, associated with service demands, unanticipated peaks in workload, unanticipated changes to project deadlines or if you have accrued leave as a result of a long-term sickness absence or maternity or adoption leave. This will be captured and approved through the usual process.

In line with The Working Time (Coronavirus) (Amendment) Regulations 2020, you are temporarily able to carry forward up to 4 weeks leave (pro rata) where it was not reasonably practicable for you to take some or all of your leave as a result of the effects of coronavirus. We are now considering requests in line with these regulations. Requests will need to be recommended by the relevant director and then supported by Business Continuity Group. They will only be considered if you work within a service critical to the council’s response to COVID-19 and:

  • have had to cancel or defer annual leave at the request of your line manager
  • it has not been practicable to request or take annual leave due to service pressures

Line managers have been asked to identify any team members who have a carry forward in excess of 10 days (pro rata) and make requests to the relevant director as soon as possible next week and by no later than 5 February 2021. Confirmation will be provided to managers by 19 February 2021 to ensure that where approval is not given, you have sufficient time to take your leave.

All additional approved annual leave carry forward should be taken within the 2021/22 leave year. Normal annual leave provisions will resume from 2022/23.