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Depersonalising of office spaces begins Monday 6 September 2021

2 September 2021

From Monday 6 September 2021 colleagues will begin to clear personal belongings and secure paper records as part of our modern ways of working programme.


This is being carried out in a very controlled way to minimise risks to your safety or our information security so please don’t begin any depersonalisation activity until you are specifically asked to do so by the modern ways of working project team or your line manager.

The roll out of this activity follows on from the recent pilot during which some teams from Children’s Services, Place and Adult Social Care and Health depersonalised the office spaces that they were using pre-pandemic. The pilot helped us to ensure that we were taking the right approach and that those taking part had all the information and support needed to do this effectively.

The next stage of the office depersonalisation activity will focus on teams with office space at County Hall and more specifically those using the North block. Anyone who is expected to take part over the next 4 weeks will have already been notified and given a detailed protocol which explains what should be done. This information will be made available to everyone on Our Derbyshire soon so that you can be as prepared as possible before you are asked to collect your personal belongings.

It’s important to remember that all documents classed as controlled or restricted which are required for ongoing use or that contain personal data should be stored in the correct designated secure storage locations and in line with records retention schedules.

An important activity that you’ll need to complete before depersonalising office spaces and securing data is the lifting and handling e-learning course. It takes approximately 20 minutes to complete and will help you to identify risks or hazards and carry out manual handing safely. Please visit Derbyshire Leaning Online and search for manual handling to find the course.

We appreciate that for some, clearing offices could be an emotional time or cause some anxiety, if you have any concerns, please speak to your line manager ;or find out more about our wellbeing support.

All our modern ways of working activity will follow COVID-19 control measures which remain in place at all our buildings and anyone visiting a workplace is encouraged to take a lateral flow test before attending.

Over the next few weeks, we’ll be sharing more information about progress of the office depersonalisation, how other work locations are affected and some exciting plans for how we’ll use our office spaces going forward.

If you have any questions about the project, please speak to your line manager or email modernwaysofworking@derbyshire.gov.uk