A process has been set up to deal with requests to increase contract prices due to inflationary pressures. It is vital that contract owners / managers do not accept requested increases automatically.
A template holding letter has been sent to departmental leads. Before any price increases are accepted this must be completed and sent immediately to your supplier to provide a response to any queries while the matter is being considered.
Once you receive the information to support the price increase as requested in the letter, a procurement business case (Protocol 9) should be produced which outlines:
- the reason for the price increase and whether this is a short or long-term proposal
- the proposed increase amount and the term (for example, 3 / 6 / 9 or 12 months)
- the forecasted impact to the council over the remaining term of the contract.
Once complete, the business case should be submitted to procurement using the business case submission form for review.
Contacts
If you have any other queries in relation to this process, please contact:
Procurement
Teresa Gerrard, email teresa.gerrard@derbyshire.gov.uk
For Place and Property
Phil Mulchinock, email phil.mulchinock@derbyshire.gov.uk
For Adult Care and Children's Services
Chris Stone, email chris.stone3@derbyshire.gov.uk
For Corporate Services
Stuart Etchells, email stuart.etchells@derbyshire.gov.uk
Legal
Simon Macdonald Preston, email simon.macdonaldpreston@derbyshire.gov.uk Mary Fairman, email mary.fairman@derbyshire.gov.uk
Finance
Tina Adams, email tina.adams@derbyshire.gov.uk or your finance business partner.