Using AI in meetings: What you need to know

7 October 2025

Artificial Intelligence (AI) notetakers are becoming a regular feature in our meetings, making it easier to capture key points and actions. But with great technology comes great responsibility!

The new meeting etiquette for AI notetakers guide sets out best practices for using AI tools like Copilot in meetings.

Key tips include:

Only use Copilot as the AI notetaker at meetings we have organised using MS Teams
Always inform attendees when Copilot is being used for notetaking
If sensitive personal data we hold is being discussed at an externally hosted meeting where the hosts want to use their own AI notetaker, make sure an agreement is in place to do so.

Remember, keeping your camera on at Teams meetings helps everyone stay engaged and makes it easier to spot any unexpected AI guests!