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Democratic services including member support retention schedule

Source: Democracy Registration and Business Centre retention schedule version 2.0, adopted January 2024, expires end January 2026.

A PDF version of this retention schedule, including full version history, is held in the EDRM Retention Schedules folder.

See an explanation of the 6+ Rule and all other standard disposition codes.

Democratic services

DEM 1.01: Formal recording of cabinet and committee meetings

Disposition: PERM

Example(s): Cabinet and committee minutes, reports, decision digests

Rationale: Common practice

Locations: Modern Records, for transfer to Derbyshire Record Office after 20 years

DEM 1.02: Registration of elected members' declarations of interest and acceptance of office

Disposition: CASE+6 (closure point: election of new council)

Example(s): Register of interests, acceptance of office, declaration

Rationale: Localism Act 2011, Section 29

Locations: Shared drive

School admission appeals

CHILD 8.02: School admission appeal case files

Disposition: 6+

Example(s): Appeal file

Rationale: Common Practice, drawn from children's services retention schedule.

Locations: Shared drive

Member support

MEM 1.01: Provision of support to council members

Disposition: CASE+6 (closure point: election of new council)

Example(s): Secretaries correspondence, constituent case management file

Rationale: Common Practice

Locations: Shared drive