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Legal Services retention schedule

Version 1.3, adopted November 2020, expires end of April 2021. 


A pdf version of this retention schedule, including full version history, is held in the EDRM Retention Schedules folder.

See an explanation of the 6+ Rule and all other standard disposition codes.

LS 106o: Section 106 Agreements-out

Disposition: 6 years from closure. Agreements to be stored separately

LS AA: Education appeals

Do not destroy until IICSA has given permission. Thereafter: Destroy 35 years from closure.

LS ADOP: Adoption

Do not destroy until IICSA has given permission. Thereafter: 24 years from date of birth

LS ASGE: Adult Services – general

Disposition: 6 years from closure

LS BEST: Best Value

Disposition: 6 years from closure

LS BPN: Blight and Purchase Notices

Disposition: Accepted ones 6 years; refusal 15 years

LS BT: Termination of Tenancies – In

Disposition: 6 years from closure

LS BTOU: Termination of Tenancies – Out

Disposition: 6 years from closure

LS CEAR: Chief Executive Annual Report

Disposition: 6 years from closure

LS CH: Charities

Disposition: Permanent – transfer to Derbyshire Record Office when no longer current

LS CHCP: Child protection

Do not destroy until IICSA has given permission. Thereafter: Destroy 35 years from closure.

LS CICA: Criminal injuries compensation claims

Disposition: If common law file, 3 years from cause of action. If relating to a child, do not destroy until IICSA has given permission. Thereafter: Destroy 35 years from closure.

LS CLB: Claims by the council

Disposition: 6 years from closure

LS CMPO: Companies and outside bodies

Disposition: 6 years from closure

LS COMC: Community care

Disposition: 6 years from closure

LS COMP: Compensation claims part 1LCA

Disposition: 6 years from closure

LS CONF: Confidential

Disposition: 12 years from closure

LS COPO: Compulsory Purchase Orders

Disposition: 15 years from closure

LS CORE: Committee reports

Disposition: 10 years from closure

LS CP: Complaints

Disposition: 10 years from closure

LS CULI: Highways cultivation licences

Disposition: 3 years from closure. Agreements to be stored separately

LS CVG: Commons and village greens

Disposition: 6 years from closure

LS DATA: Data protection advice

Disposition: 6 years from closure

LS DEAG: Dedication agreements

Disposition: 6 years from closure. Agreements to be stored separately

LS DEBT: Debt claims

Disposition: 3 years from closure (non court action). 6 years from closure (court judgement)

LS DG: Disciplinary / grievance cases

Disposition: 6 years from closure

LS DMLP: Derbyshire Minerals Local Plan

Disposition: 10 years from closure

LS DOA: Discharge of Orders

Do not destroy until IICSA has given permission. Thereafter: Destroy 35 years from closure.

LS DPAG: Deferred payments agreements

Disposition: 6 years from closure

LS EAOT: Easements-out

Disposition: 15 years from closure. Agreements to be stored separately

LS EAS: Easements-in

Disposition: 15 years from closure. Agreements to be stored separately

LS EDM: Editing of definitive maps

Disposition: Permanent – transfer to Derbyshire Record Office when no longer current

LS EMPA: Employment advice

Disposition: 6 years from closure

LS EXCO: External bodies

Disposition: 6 years from closure

LS EXGP: Ex Gratia claims by employees

Disposition: 6 years from closure

LS FIRE: Misc Fire Service matters

Disposition: 6 years from closure

LS FOIA: Freedom of information advice

Disposition: 6 years from closure

LS FRE: Freeing

Do not destroy until IICSA has given permission. Thereafter: Destroy 35 years from closure.

LS GEN2: Misc common law matters

Disposition: 6 years from closure

LS GEN3: Misc education advice

Do not destroy until IICSA has given permission. Thereafter: Destroy 35 years from closure.

LS GENC: Misc conveyancing transactions

Disposition: 15 years from closure

LS GENH: Misc highways matters

Disposition: 6 years from closure

LS GENP: Misc planning matters

Disposition: 6 years from closure

LS GENQ: Misc countryside matters

Disposition: 6 years from closure

LS GENR: Misc rights of way matters

Disposition: 6 years from closure

LS GUAR: Guardianship

Do not destroy until IICSA has given permission. Thereafter: 6 years from closure

LS HADM: Highways Act – deposited maps (S31 (6))

Disposition: 6 years from closure

LS HAE: Highways Act – enforcement

Disposition: 6 years from closure

LS HASU: Highways Act – stopping up S116

Disposition: 15 years from closure

LS ICE: ICE contracts

Disposition: 12 years if under seal. 6 years if not under seal

LS IT: IT contracts

Disposition: 12 years if under seal. 6 years if not under seal

LS ITC: Employment tribunal cases

Disposition: 6 years after decision

LS JCT: Joint contracts tribunal (JCT) contract

Disposition: 12 years if under seal. 6 years if not under seal

LS JUAG: Joint use agreements

Disposition: 15 years from closure. Agreements to be stored separately

LS LAU: Licences to assign / underlet, etc

Disposition: 6 years from closure. Agreements to be stored separately

LS LBS: Bus shelter consents

Disposition: 3 years from closure. Agreements to be stored separately

LS LCCD: Land compensation claims by Derbyshire County Council

Disposition: 6 years from closure

LS LFU: Leases of factory units

Disposition: 12 years from end of lease

LS LTIN: Leases / licences / tenancy agreements-in

Disposition: 12 years from end of lease

LS LTMA: General advice

Disposition: 6 years from closure

LS LTOU: Leases / licences / tenancy agreements-out

Disposition: 12 years from end of lease

LS MBWC: Minor building works contracts

Disposition: 12 years from closure

LS MEHE: Mental health

Disposition: 6 years from closure

LS NONC: Non chargeable work

Disposition: 6 years from closure

LS ORD: Ordinary residence disputes

Disposition: 6 years from closure

LS P111: Part III accommodation matters

Disposition: 6 years from closure

LS P3AC: Part III accommodation charges (HASSAs)

Disposition: 12 years from discharge

LS PAH: Provision of amenities on highways

Disposition: 6 years from closure

LS PFAA: Pension fund admission agreements

Disposition: 6 years from closure. Agreements to be stored separately

LS PII: Public interest immunity

Disposition: 6 years from closure

LS POL: Misc police authority matters

Disposition: 6 years from closure

LS PP: Possession proceedings-PP

Disposition: 3 years from closure

LS PROJ: Major projects

Disposition: 15 years from date of contract signature

LS PROP: Misc property matters

Disposition: 6 years from closure

LS PROS: Prosecutions

Disposition: 6 years from closure

LS PURC: Purchases

Disposition: 15 years from completion

LS REG: Regeneration

Disposition: 6 years from closure

LS REIN: Registration and inspection

Disposition: 6 years from closure

LS RERE: Rent reviews

Disposition: 3 years from closure

LS RHT: Registered homes tribunal

Disposition: 6 years from closure

LS ROV: Highways buildings and improvement lines

Disposition: 30 years from closure

LS S106: Section 106 agreements-in

Disposition: 6 years from closure. Agreements to be stored separately

LS S25: Secure accommodation proceedings S25

DO NOT DESTROY until IICSA has given permission. Thereafter: 10 years from closure. Agreements to be stored separately

LS S278: Section 278 agreements

Disposition: 10 years from closure. Agreements to be stored separately

LS S38: Section 38 agreements

Disposition: 10 years from closure. Agreements to be stored separately

LS S547: S547 Education Act 1996

Disposition: 6 years from closure

LS S56: S56 Highway out of repair

Disposition: 6 years from closure

LS SALE: Sales (general)

Disposition: 15 years from closure

LS SGFC: Secure grants to foster carers

Disposition: 10 years from closure. Agreements to be stored separately

LS SIRO: Side Road Orders

Disposition: 6 years from closure. Agreements to be stored separately

LS SNCA: Special needs casework

Do not destroy until IICSA has given permission. Thereafter: Destroy 35 years from closure.

LS SSC: Contracts for goods or services

Disposition: 12 years if under seal; 6 years if not under seal

LS SSGS: Safety of sports grounds

Disposition: 6 years from closure

LS STLA: Street lighting agreements

Disposition: 3 years from closure. Agreements to be stored separately

LS STP: Highway Act stopping up and diversions (s. 118.119)

Disposition: 15 years from closure

LS TA: Transfer of assets of colleges and grant-maintained schools

Disposition: 15 years from closure

LS TCDO: Town and Country Planning Act diversions

Disposition: 15 years from closure

LS TCPA: Town and Country Planning Act – appeals

Disposition: 6 years from closure

LS TCPE: Town and Country Planning Act – enforcement

Disposition: 6 years from closure

LS TM: Misc transportation matters

Disposition: 6 years from closure

LS TRAD: Trading Standards matters

Disposition: 10 years from closure

LS TRO: Traffic Regulation Orders

Disposition: 6 years from closure

LS VPST: Vesting of premises in school trustees

Disposition: 15 years from closure

LS WCAC: Wildlife and Countryside Act 1981 claims

Disposition: 15 years from closure

LS WDM: Misc waste disposal matters

Disposition: 6 years from closure

LS WELC: Woolf – employers liability

Disposition: 7 years from closure. Updated Apr 2017 in line with Local Government Group guidelines

LS WTH1: Woolf – third party claims

Disposition: 7 years from closure. For claim involving a child: do not destroy until IICSA has given permission. Thereafter: Destroy 35 years from closure