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Trading standards retention schedule

Version 7.0, adopted November 2021, expires end November 2023.


A pdf version of this retention schedule, including full version history, is held in the EDRM Retention Schedules folder.

See an explanation of the 6+ Rule and all other standard disposition codes.

Laboratory procedures development and management

TS 1.01: Document control, preparation, approval and distribution

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 1.02: Collaborative trials

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 1.03: Laboratory procedures review

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 1.04: Developing procedures and managing chemical waste

Disposition: ACTION+50

Examples: None given

Rationale: Control of Substances Hazardous to Health Regulations 2002

Location: Service area

TS 1.05: Auditing laboratory procedures

Disposition: 6+

TS 2.01: Providing consumer advice

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 2.02: Providing business advice and liaising with businesses

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 2.03: Undertaking an advisory visit to traders

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 2.04: Receiving notifications where no action has been taken (for the purposes of trend analysis)

Disposition: 6+

Examples: Consumers Advice Customer Service (CACS) notificatioN

Rationale: Business need

Location: Service area

TS 2.05: Number not used

TS 2.06: Petroleum Land Searches

Disposition: ACTION+15

Examples: None given

Rationale: Petroleum Consolidation Act 1928

Location: Service area

TS 2.07: Issuing public alerts

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 2.08: Recruiting and training volunteers for test purchases etc

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 2.09: Producing leaflets for information / advice

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

Please note final published leaflets are retained permanently (see PR 2.2)

TS 2.10: Making referrals to other agencies / authorities

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 2.11: Providing assured business advice

Disposition: PERM

Example:

  • Primary Authority Advice

Rationale: Business requirement

Location: Service area

Licensing and registration

TS 3.01: Licensing petroleum spirit

Disposition: ACTION+15

Examples: None given

Rationale: Petroleum Consolidation Act 1928

Location: Service area

TS 3.02: Number not used

TS 3.03: Registering storage premises for explosives

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 3.04: Number not used

TS 3.05: Number not used

TS 3.06: The process of commenting on the licensing of alcohol

Disposition: CASE+6 (closure point: expiry of registration)

Examples: None given

Rationale: Business need

Location: Service area

Inspection and monitoring

TS 4.01: Inspecting and monitoring animal health and welfare

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 4.02: Inspecting and monitoring the transport of animals

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 4.03: Inspecting and monitoring in the event of an outbreak of animal diseases

Disposition: PERM

Examples: None given

Rationale: Business need

Location: Service area

TS 4.04: Inspecting and monitoring food and product safety

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 4.05: Inspecting and monitoring the sale of age restricted products

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 4.06: Inspecting and monitoring feed premises

Disposition: CASE+6 (closure point: change of ownership/closure of business)

Records of businesses with uninterrupted ownership may be destroyed 100 years from creation

Examples: None given

Rationale: Feed Law Code of Practice

Location: Service area

Fair trading and consumer protection

TS 5.01: Ensuring fair trading

Disposition: 6+

Examples: Complaints relating to counterfeit goods

Rationale: Business need

Location: Service area

TS 5.02: Administering community engagement schemes

Disposition: CASE+6 (closure point: business ceases to be registered on scheme)

Example:

  • Trusted Trader scheme

Rationale: Business need

Location: Service area

Petroleum filling stations

TS 6.01: Monitoring the construction, modification, and decommissioning of petroleum filling stations

Disposition: PERM

Examples: None given

Rationale: Business need

Location: Service area

Investigation

TS 7.01: Responding to complaints

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 7.02: Gathering intelligence and making assessments from that intelligence

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 7.03: Undertaking an investigation

Disposition: CASE+6 (closure point: end of sentence or, if none, date of prosecution. In cases not resulting in prosecution, closure point is date of last action on case)

Examples: None given

Rationale: Business need

Location: Service area

Acquisition, seizure of property, and sampling

TS 8.01: Seizing products

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 8.02: Sampling (including receipting and transferring for testing)

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 8.03: Handling seizures

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

Laboratory testing and analysis

TS 9.01: Laboratory testing (excluding environmental testing)

Disposition: 6+

Examples: None given

Rationale: UK Accreditation Scheme requirement

Location: Service area

TS 9.02: Environmental testing

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 9.03: Laboratory analysis

Disposition: 6+

Examples: None given

Rationale: UK Accreditation Scheme requirement

Location: Service area

Equipment testing, maintenance and calibration

TS 10.01: Recording specifications

Disposition: 6+

Examples: None given

Rationale: UK Accreditation Scheme requirement

Location: Service area

TS 10.02: Recording test methods

Disposition: 6+

Examples: None given

Rationale: Business need

Location: Service area

TS 10.03: Testing, maintaining, and calibrating in-house equipment

Disposition: CASE+6 (closure point: disposal of equipment)

Examples: none given

Rationale: UK Accreditation Scheme requirement

Location: service area

TS 10.04: Testing, maintaining, and calibrating external client equipment

Disposition: ACTION+15

Examples: None given

Rationale: Business need

Location: Service area