You can check the availability of the meeting rooms at Derbyshire Record Office. All bookings must be made by contacting the administrators.
Site contact and location administrators
Melanie Collier, email record.office@derbyshire.gov.uk, or tel: 01629 538347.
Signing in
All visitors should report to Derbyshire Record Office reception where they will sign in and be taken to the meeting rooms.
ID badges must be worn at all times.
Capacity and access
Meeting room 1 has a capacity of 24. Meeting room 3 has a capacity of 3. Both rooms can be booked from 10am.
Access for the meeting organiser only can be provided from 9.30am by prior arrangement. There is strictly no access to the building before this time. Meetings should not begin before 10am.
Parking
The car park is reserved for archives and local studies customers except for blue badge holders and the host bringing equipment and supplies. Other attendees are advised to park at County Hall. Meeting organisers must advise colleagues of this in advance.
Disability access
There are a few parking spaces for blue badge holders.
There is a lift to the first floor for access to meeting room 1. There is no lift access to meeting room 3.
Please contact the site for further information about access.
Fees
The cost of hire is £15 per hour, or part of an hour. Please provide your cost centre and expenditure code when booking the room.
Facilities
Refreshments must be requested in advance. Hot drinks supplies are available at a cost of £1 per person. Hot and cold water is available in the adjacent public break room. There is no charge for cold water.
Users of the meeting room must consume food and drink and keep all belongings in the meeting room. Please do not use the public break room as an additional workspace including for individual staff.
Additional equipment
A projector is available in meeting room 1.
Please bring your own laptop.
Floor fans and flip chart stand (paper not included) can be provided if requested in advance.
Bookings for meeting room 1
Bookings for meeting room 1 could be subject to cancelled up to a week beforehand depending on the needs of Derbyshire Record Office. Please speak to the site for further details.
There is no access to the building before 9.30am when the Record Office opens.