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Community safety retention schedule

Version 4.0, adopted December 2021, expires end December 2023.


A pdf version of this retention schedule, including full version history, is held in the EDRM Retention Schedules folder.

See an explanation of the 6+ Rule and all other standard disposition codes.

Community safety

CS 1.01: Managing, administering and undertaking projects and activities to support community safety functions

Disposition: Destroy 6+ 

Example(s):

  • Street lighting intervention
  • Youth theatre programmes 

Rationale: Please note that projects funded by the European Social Fund should be retained until 31 December 2022

Storage location: Shared drive

CS 1.02: running research initiatives to support community safety functions

Disposition: 6+

Example(s):

  • Alcohol minimisation

Rationale: Business requirement

Storage location: Shared drive

CS 1.03: Managing and administering National Probation Service projects to support health and community services functions

Disposition: 6+ 

Example(s):

  • Integrated offender management 

Rationale: In line with National Probation Service work policies and practices (over and above the 3 to 5-year rule for auditable records in HM Prison and Probation Service's Records, Information Management and Retention Policy)

Storage location: Shared drive

CS 1.04: Data obtained by external sources to support community safety research and planning

Disposition: 6+

Example(s):

  • Safer Derbyshire research and information team data

Rationale: Business requirement

Storage location: Shared drive

CS 1.05: Supporting the safeguarding of adults and children if actions are taken by the community safety team

Disposition: 6+

Example(s):

  • Calls for service

Rationale: Business requirement

Storage location: Shared drive

CS 1.06: Managing and administering projects aimed at preventing violent extremism

Disposition: 6+

Example(s):

  • Radicalisation information
  • The Channel Project 

Rationale: Business requirement

CS 1.07: Managing investigations relating to domestic homicide

Disposition: 6+

Example(s):

  • Domestic Homicide Review documents

Rationale: Business requirement

Storage location: Shared drive

CS 1.08: Transferring a community safety enquiry to the appropriate person to action

Disposition: D<1: Destroy after 6 months

Example(s):

  • Emails to the community safety inbox which need to be redirected to other departments or contact forms from the website which also need redirecting

Rationale: Business requirement

Storage location: Shared drive

CS 1.09: Managing and administering the resettlement of refugees or people seeking asylum

Disposition: 6+

Example(s):

  • UK Resettlement scheme

Rationale: Business requirement

Storage location: Shared drive