Existing colleague induction for those with line management responsibilities
The following induction checklist relates to colleagues with new line management responsibilities.
See your induction guidance on how to navigate your induction.
Week one
Learning required
Building and logistics
- Knowing where to park your car or bicycle and having the appropriate permit
- Knowing where the toilets, kitchens and other facilities are
- Understanding building access requirements including the entrance, exit, door codes, fire exits, fire notices, fire doors and evacuation routes for disabled people.
- Updating your ID badge to reflect your new job title
- Knowing how to drive on council business (if appropriate)
Team and planning
- Knowing your department, service, and team details
- Introductions to your team; booking regular one-to-ones and a regular team meeting
- Knowing your key contacts and introductions to them
- Booking regular induction meetings with your manager
- Awareness of the council plan and how decisions are made
- Our employee values
- Understanding the council and the way we operate with the option to complete the 'introduction to Derbyshire County Council' course
Digital
- Having appropriate IT equipment and checking that you can log into our systems including (but not limited to):
- Knowing how to print and photocopy (if appropriate)
- Knowing how to use Microsoft Teams to communicate
Data security and confidentiality
- Knowing how to use your ICT equipment appropriately (if applicable)
- Knowing how to use Halo if something goes wrong with your equipment
- Knowing how to keep information safe by handling personal data sensitively, keeping your desk secure (if applicable), and maintaining confidentiality
- Awareness of the data demon campaign
HR
Health and safety
- Understanding it’s your responsibility to work safely and report concerns
- Understanding of specific health and safety requirements in the role, potential workplace hazards, and that any specific health and safety related equipment needs appropriate training before use
- If there is a red health and safety box, knowing where it is
- Completing display screen equipment assessments and knowing about the eyecare scheme (if applicable)
- Receiving appropriate personal protective equipment for the role
- Understanding that violence against any employee in the course of their employment is both legally and morally unacceptable and we will treat any incident that is reported seriously. We encourage all employees to report any incident where personal safety is at risk.
First one to one meeting topics
During the first one to one meeting the following topics should be discussed:
- How you're feeling and how your manager can support you during your induction
- The plan for the first few weeks in the role and goals during the induction period
- Regular one-to-one scheduling
- Health and safety responsibilities
- How the team, cover and travel arrangements work
- Any other questions
Reading
Month one
Learning required
Communications
- Receiving the 'leading the way' newsletter and sharing key updates with your team
Your team, planning and behaviours
- Meeting colleagues within your team and holding one-to-one meetings with your team members and capturing discussion notes accordingly
- Leading your first team meeting and recording key points appropriately while making use of the 'team building toolkit'
- Understanding the Performance Development Review (PDR) approach and what your responsibilities are as a leader and employee
- Knowing how the council plan links to my departmental/service plan, and how my team’s goals align to it
- Knowing that you must demonstrate behaviours in the work that you do aligns with our values
- Having access to my team members' HR files and you're aware of individual circumstances
Reward, recognition and support
Leave schemes and HR
Second one-to-one discussion topics
- How you're feeling and what your manager can do to support you through your induction
- Your service, your manager and your team’s goals
- Progress you have made on your induction goals
- Your probation period
- Any additional role specific mandatory learning you need to complete
- HR Files and individual circumstances
- Any questions you might have
- How to access your one-to-one notes
Reading
Month two
Learning required
Council operations
Recruitment and selection
Development
- Awareness of apprenticeships we offer and how these could support your development and team development
- Awareness of the 'Team Building Toolkit' and actively using this in your regular team meetings
- Understanding the Performance Development Review approach, and starting to draft your SMART goals, thinking about your development, and how you'll demonstrate the right behaviours. Recording these in the PDR app (for grade 14+) or saving them in HR files (everyone else)
- Scheduling your team’s Performance Development Review meetings in line with the performance development review cycle
Additional leader learning
Third 121 discussion topics:
- How you're feeling and what your manager can do to support you through your induction
- Your progress towards your induction goals
- Scheduling and preparing for your first PDR goal setting meeting
- Discussing your progress towards additional role specific mandatory learning
- Any questions you may have
Reading
Month three
Learning required
Development
- You have completed any additional mandatory learning required
- You have attended and participated within your goal setting PDR meeting with your manager and you have clear SMART Goals; you understand how to deliver on your goals through the behaviours you demonstrate; you have a development plan; you know how to record feedback received and why this is important, and you have written the meeting notes and stored them appropriately (within the PDR app for Grade 14 and above, and within HR Files for everyone else).
Fourth one to one induction meeting topics
During the fourth one-to-one meeting the following topics should be discussed:
- How you're feeling and how your manager can support you during the induction
- Your progress on induction goals
- Your progress towards additional role specific mandatory learning
- Scheduling regular one-to-ones to make sure manager and colleagues keep in regular contact throughout the induction and probationary period, and into the future
- Reflections on the first PDR goal-setting meeting, and scheduling future PDR meetings in line with the PDR cycle
- Any other questions
Months four to six
Learning required
Activities
- Having a regular one-to-one with your manager
- Having regular one-to-ones with your team and storing one-to-one notes in their HR files
- Scheduled regular PDR meetings with team members throughout the year in line with the PDR cycle
- Registering for a cohort on inspiring leaders and actively prioritising attendance. Either that or you have completed inspiring leaders
- Embedding your learning from inspiring leaders
- Helping to achieve your personal development plan created within inspiring leaders and supporting your future development - knowing that you can access the 'leadership development' and 'colleague development' zones and promoting these within your team and your areas of work.